As we look forward to a New Year, it is natural to evaluate what you have achieved in the past year and to look for ways to improve. After all, January is a time for new lifestyles, trips to the gym, and such. It’s also a great time to get ahead and set yourself up for the year to come. Many people will do this by deciding on goals or New Year’s ‘resolutions’ for the year to come. This practice is standard in a person’s life, so why not apply the same principals in the professional payroll life? To help you on your way, Intelligo has put together four New Year’s resolutions for your payroll department in 2020.
In the age of digitalisation, the advantages of going paperless in payroll are boundless in convenience, speed, accuracy, and cost for both employers and your employees alike. Taking the digital route and becoming paperless means you save time and money. Paperless systems also benefit the environment; there’s no paper to dispose of, recycle or end up in waste piles, and no physical space is required for electronic documents and files. Most employees prefer receiving their payment information via e-mail or Self-Service portal, so it is beneficial for all.
Streamline, Integrate or Upgrade
Are there ways you can streamline your payroll software? Top priority among these strategies should be making sure your payroll is integrated with the other software systems of your business such as HR Software, Accounting software, etc. Can your current solution do this? If not, it may be time to consider getting a payroll “makeover.” Whether it’s giving your existing system a much-needed upgrade, or switching providers, there is no better time to make changes than the New Year!
Improve Employees’ Mobile Experience
It is likely all your employees now own a Smartphone, so mobile apps for payroll are your best way forward. If your employees can check their payslips and communicate with the payroll department using a simple app, then actively engaging them using mobile technology should be at the top of your list of New Year’s Resolutions.
Keeping up with compliance
Keeping on top of new legislation and regulations is always a top priority for payroll departments to ensure compliancy and should continue to be so in 2020. Looking back over the last few years and the introduction of GDPR, it is plain to see that preparing well in advance for any changes is the way to minimise disruption to your business. Implementing operations in advance of new regulations streamline the transition and make your employees and the payroll department prepared for what is to come. So get ahead of the curve. Data privacy is still at the forefront of people’s minds, and so GDPR doesn’t mark the end of new legislation – there’s undoubtedly more to come!
A New Year means deciding to do something beneficial for you and your team. Try to reflect upon 2019 and think of at least one resolution for this year – even if it’s not one we have suggested. Without a doubt, it will prove to be beneficial to your business and your payroll.
Payroll, in its simplest form, is ensuring adequate reimbursement to employees for the time which they have given to your company. However, the overall payroll process is not that simple. HR and payroll details such as benefits, tax, deductions and much more all come under the payroll umbrella. Luckily for those in the industry, new advances in payroll technology are evolving the method into a more seamless process. So, what can you expect of payroll in 2020 that may make the job just a little bit easier? Here’s what to anticipate in the future of payroll:
HR & Payroll Integration
Businesses have traditionally followed corporate structures of keeping their HR and Payroll separate. However this is changing and companies are now seeing the value of integrating HR Payroll systems. Not only as a potential cost-savings measure but to enhance efficiency and lessen duplication of work. After all, a company’s HR Software can have a huge impact on payroll, as the laws around data protection become more complex and accuracy of information is crucial. Therefore, having different systems talk to each other reduces errors and saves time. When all HR and payroll data is integrated, it’s much easier to manage.
Hosted or cloud computing allows you to access your data on any device in any location with an internet connection. This option is on the rise in the payroll industry. Some companies already operate in the cloud, and most likely that will only grow. There are several benefits of cloud computing, but most notable are cost savings and flexibility. As businesses grow and their payroll needs increase it can expand their use of hosted services as needed, without extra hardware purchases.
Self-Service & Mobile
With approx. 2.1 billion people using smartphones daily, apps and self- service systems used to manage everyday life is on the rise – that includes payroll too. The adoption of these mobile-friendly systems also allows employees directly contribute to payroll accuracy as employees can now easily access their data, holiday information, payslips, and other information anytime, anywhere and from any device. Offering such functionality to your employees is soon to be a necessary element as opposed to a nice to have.
There is a lot to look forward to in payroll in 2020, with emerging trends aiding payroll teams in the overall complex process of the job. Businesses can prepare for 2020 by getting a clear view of their current payroll solution and assessing if they too will move forward into the future of payroll.
Can you believe it’s the last quarter of the year already? It seems not that long ago we were celebrating 2019, and now the ’20s is almost here. For your employees, this is a joyous time of celebrations, family and a few days off work, but for your payroll team, this time can be the nightmare before Christmas. Possible payroll issues are always a concern, but never more so than at this time of year. So, we have considered the top payroll related issues you may experience and advice on how to avoid them.
The Christmas Bonus Issue
Many businesses provide bonuses to their staff during this season to encourage loyalty, increase productivity or to say thank you for hard work and give people a bit extra to spend at this expensive time of the year. While this might look a straightforward exchange, attributing the correct tax to these gifts can be confusing for the payroll team and employees alike. To avoid this issue, considering gifting your employees by availing of the Small Benefits Exemption Scheme and using vouchers instead. If the decision remains to provide a cash bonus, ensure that all parties are aware that this bonus is still treated and taxed as if was earned via overtime or as a bonus at any other time of the year. Avoiding any confusion when their Nett Pay does not match their expectations.
The Payment Dates Issue
Over the festive season, most if not all businesses (including banks) have their regular working hours affected. This means that depending on your current payment schedule, you may have to bring the regular salary pay date forward. For example, if you operate your payroll every week, then you might need to pay employees in advance to cover any days of business shut down over Christmas. As a result, the payroll processing timetable may also need to be brought forward to ensure the payroll is run correctly. To avoid any issues, let the payroll team know well ahead of time what the arrangements are and advise staff that their salary will hit their bank accounts earlier than normal.
The SEPA Issue
Payments or transfers made in the European Union are now made as SEPA transfers, including non-urgent transfers, Standing Orders, and Direct Debits – this includes salary payments too. However, SEPA Payments Processing over the Christmas and New Year period are affected by the season as the 25th, 26th December, and the 1st January is non-SEPA processing days. When planning your payroll payments scheduled for December, it is essential to consider these dates to avoid a delay in payments to your employees.
The Public Holiday Issue
There is always some confusion about entitlement to holiday pay and extra pay for employees on bank holidays or public holidays of which Christmas Day, St. Stephens Day and New Year’s Day are considered. Christmas Eve and New Year’s Eve are not public holidays. If your employees are required to work on public holidays, they are entitled to be paid at their usual rate and are also entitled to either an additional day’s pay or an extra paid day off. To avoid any issues around this don’t forget to plan for additional payment to these employees and ensure they are fully aware of their entitlements around this issue.
Merry Christmas and a Happy New Year! Our gift to you this festive season is our handy guide for important dates for tax deadlines in the UK and Ireland this December. Ho, ho, ho…..
December 19: Deadline for receipt of contractor’s monthly return. Whether submitted via paper, electronically or over the telephone (nil return).
December 22: PAYE and Class 1 monthly electronic payment to be cleared. Electronic payments to be cleared in HMRC’s bank account for any PAYE Class 1 NICs.
December 30: Self-Assessment Tax Code Collection Deadline. If your tax return liability is less than £3,000 and you would like this amount to be collected via your tax code, you must submit your tax return electronically/online by this date.
December 14: PAYE/Pay Related Social Insurance (PRSI)/Universal Social Charge (USC)/
Local Property Tax (LPT): Monthly return and payment for November 2019
December 14: Dividend Withholding Tax (DWT): Return and payment of DWT for November 2019
December 14: Professional Services Withholding Tax (PSWT): F30 monthly return and payment for November 2019
December 15: Capital Gains Tax: Payment due on gains arising between 1 January 2019 – 30 November 2019 inclusive
December 19: Value-Added Tax (VAT): Monthly VAT 3 return and payment (if due) for the period November together with a Return of Trading Details where the accounting period ends in November
December 19: VAT: Annual VAT 3 return and payment (if due) for the period December – November together with a Return of Trading Details where the accounting period ends in November
December 1-23: Corporation Tax: PT for APs ending between 1-31 January 2019
December 1-23: Corporation Tax: Returns for APs ending between 1-31 March 2019
December 1-23: Corporation Tax: Pay balance due on APs ending between 1-31 March 2019
December 23: Relevant Contracts Tax (RCT): RCT monthly return and payment (if due) for November 2019
December 1-31: Corporation Tax: Returns of Third-Party Information for APs ending between 1-31 March 2019
Where the return and payments are not received electronically, the return and payments filing date is 1-21 of the relevant months.
All information on dates is sourced directly from Revenue Ireland’s and HRMC’s websites and published by Intelligo for informative purposes only. For more details or with any queries on these dates, please contact these bodies directly.